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Privacy Policy – United Kingdom AI Olympiad (UKAIO)

Effective Date: July 20, 2025

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The United Kingdom Artificial Intelligence Olympiad (UKAIO) is committed to protecting the privacy and personal information of all participants, volunteers, and visitors. This Privacy Policy explains how we collect, use, store, and protect your information in compliance with the UK privacy laws.

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1. Information We Collect

We may collect the following information:

  • Personal Information: Name, email address, phone number, date of birth, school name, grade, country/province of residence.

  • Competition Information: Registration details, competition results, submissions, and performance data.

  • Payment Information: Only necessary billing details for processing fees; UKAIO does not store credit card numbers or banking information (processed through secure third-party payment systems).

  • Website Data: IP address, browser type, and cookies for website functionality and analytics.

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2. How We Use Your Information

We use the collected information to:

  • Process competition registrations and manage participation.

  • Communicate competition schedules, updates, and results.

  • Provide receipts and competition IDs.

  • Improve our events, website, and participant experience.

  • Comply with legal obligations.

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3. How We Share Your Information

We do not sell or rent personal information. We may share information only with:

  • Authorized UKAIO staff and committees for competition operations.

  • Partner organizations (e.g., IAIO) solely for the purpose of international competition participation.

  • Service providers (e.g., payment processors, webinar platforms) under strict confidentiality agreements.

  • Legal authorities when required by law.

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4. Data Storage and Security

  • Your information is stored securely on encrypted systems.

  • Access is restricted to authorized personnel only.

  • We use secure protocols (HTTPS) and encryption to protect data in transit and at rest.

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5. Data Retention

We retain personal information only as long as necessary to fulfill competition and legal requirements. After this period, information will be securely deleted.

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6. Your Rights

Under the UK privacy law, you have the right to:

  • Access and request a copy of your personal data.

  • Correct any inaccurate information.

  • Withdraw consent (which may affect your participation).

  • Request deletion of your information where applicable.

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7. Cookies and Analytics

Our website uses cookies to improve user experience and track analytics. You can disable cookies in your browser settings, but some features may not function properly.

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8. Parental Consent for Participants Under 18

If you are under the age of 18, you must have permission from a parent or legal guardian before registering or providing any personal information to UKAIO.​

  • Parent/guardian should acknowledge and agree to the collection, use, and sharing of the participant’s information as described in this policy.

  • Parents/guardians have the right to request access to, correction of, or deletion of their child’s personal information at any time by contacting UKAIO.

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9. Contact Us

If you have questions or requests regarding your personal information, please contact us:

United Kingdom Artificial Intelligence Olympiad (UKAIO)
Email: info@iaio-uk.org
Website: www.iaio-uk.org

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